QuickBooks Online and Xero Bookkeeping in Canada
Canadian QuickBooks Online and Xero files set up for your province's sales taxes, kept current and reconciled every month.
QuickBooks & Xero overview
QuickBooks Online and Xero both handle Canadian sales tax well, as long as they are set up for it. A file created with the wrong province, or with GST and PST posted to one account, produces a return that does not match the ledger. Problems usually start at setup, not in the software itself, and they grow with every month that passes.
HOF Partners keeps Canadian books in both platforms for small businesses and CPA firms. We set up the sales tax agencies and rates for Ontario HST or BC GST and PST, connect bank and card feeds, write bank rules and link payment platforms such as Stripe, Square and Shopify, so transactions arrive coded and reconcile without manual rework.
If your file has fallen behind, we start with a cleanup: uncleared bank items, duplicate entries, suspense balances and sales tax accounts that no longer agree with the returns already filed. Once the file is current we keep it that way each month, and your accountant can be added as a user so year-end work starts from the live file.
Prefer to talk it through first? Call +971 54 542 4854 or email info@hof-partners.com.
What we set up and maintain
- File setup or review
- Company settings, chart of accounts and fiscal year checked, with your business number and province entered correctly.
- Sales tax configuration
- Agencies and rates for HST, GST and BC PST, with non-recoverable PST on purchases posted to cost.
- Bank feeds and rules
- Feeds connected for each bank and card account, with rules that code recurring transactions the same way every time.
- App connections
- Stripe, Square, Shopify, Dext and Hubdoc linked so sales, fees, payouts and receipts are recorded in full.
- Cleanup of past periods
- Old reconciliations redone, duplicates removed and sales tax accounts agreed to the returns already filed.
- Monthly maintenance
- Transactions posted and reconciled every month, with each closed period locked so reported figures do not move.
A QuickBooks or Xero file you can trust, because it reconciles every month.
Questions about QuickBooks & Xero
Both work for Canadian small businesses and both handle GST/HST and BC PST. If your accountant already works in one of them, that usually decides it. If you also want payroll in the same system, compare what each offers for Canadian payroll before you choose.
Yes. We reconcile every bank and card account from the last clean point, clear duplicates and suspense balances, and agree the sales tax accounts to the returns already filed. Any difference that may need a correction with the CRA is listed for you or your accountant to decide on.
Yes. We move opening balances, open invoices and bills, and the sales tax setup into QuickBooks Online or Xero, then reconcile the first month in the new file against the old one before you stop using it.
You do. The subscription is in your business's name, we work as an invited user with only the permissions we need, and you can remove our access at any time. Your accountant can be added as an accountant user alongside us.
Every engagement is quoted after the free consultation, based on the state of your file, your transaction volume and the apps connected to it. Any cleanup is quoted separately from the monthly work, with a fixed scope in writing before we start.
More ways we can help
All services- Bookkeeping for CPA FirmsWhite-label bookkeeping and GST/HST working papers for Canadian CPA firms, done in your files under your procedures.
- BookkeepingMonthly books for Ontario and BC businesses, reconciled, GST/HST-ready and closed on the same date every month.
- GST/HST BookkeepingGST, HST and PST coded as you trade, input tax credits supported, and every return prepared for you to approve.
Talk to us about your QuickBooks or Xero file
Tell us what you need. Your message goes straight to our accountants, and we aim to reply within one business day.