Qawaem Financial Statements Filing Support in Saudi Arabia
Year-end financial statements prepared, mapped to XBRL and ready to upload to Qawaem within six months.
Qawaem Filing overview
Saudi companies deposit their annual financial statements on Qawaem, the Ministry of Commerce platform run through the Saudi Business Center. The statements go in as XBRL, a structured format that tags every line, within six months of the year end. For a 31 December year end, that means by 30 June. The company's manager, or the board chair in a joint-stock company, is responsible for the filing.
The Qawaem upload is the last step of a year end that starts much earlier. The statements have to be prepared under the accounting standards that apply in the Kingdom, audited where an audit is required, and then mapped line by line to the Qawaem taxonomy. The same statements support your Zakat return, so a late or inconsistent set causes problems in more than one place.
We prepare the year-end statements from books we have closed, build the schedules your auditor needs, and map the approved statements to the Qawaem XBRL format. We check every total against the signed statements before you upload and keep the mapping ready for the next year. Your manager or authorised user submits on Qawaem. We do not audit or sign the statements.
Prefer to talk it through first? Call +971 54 542 4854 or email info@hof-partners.com.
What your Qawaem year end includes
- Year-end close
- Books closed, accruals and provisions posted, and every balance reconciled before the statements are drafted.
- Draft financial statements
- Balance sheet, income statement, cash flows, changes in equity, and notes, drafted and ready for your auditor.
- Audit schedules
- Supporting schedules and reconciliations that answer your auditor's questions before they're even asked.
- XBRL mapping
- Every line of the approved statements tagged in Qawaem's format, with the mapping kept for next year.
- Upload check
- Totals and notes are compared with the signed statements before your authorized user uploads them to Qawaem.
- Deadline plan
- A year-end timetable worked back from the six-month deadline, so the audit and upload aren't rushed.
Your statements reach Qawaem on time and match what your auditor signed.
Questions about Qawaem Filing
Qawaem is the Ministry of Commerce platform, run through the Saudi Business Center, where companies deposit their annual financial statements in XBRL format. The structured data lets the Ministry and other users read company financial statements in one consistent form.
Within six months of the financial year end. For a 31 December year end, that is 30 June of the following year. The Ministry of Commerce fines late filing, so we plan the year-end close and audit back from that date.
In a limited liability company, the manager or board of managers. In an unlisted joint-stock company, the chairman of the board. We prepare the statements and the XBRL data; your responsible person or authorised user submits them.
No. We prepare the statements and the schedules your auditor needs, and map the audited statements to Qawaem. The audit is carried out and signed by your licensed Saudi auditor.
Yes. The Zakat base is built from your financial statements, so the statements on Qawaem and the figures in your Zakat return should agree. We prepare both from the same closed books. See our Zakat services.
Under Ministerial Decision 236 of 2026, the fine falls personally on the person responsible, not the company. It's the manager in a limited liability company and the board chair in an unlisted joint-stock company. Fines range from SAR 2,000 to SAR 20,000 depending on the company type, its capital, and the number of managers. They rise by 50% if the company misses the deadline again the next year.
Yes. Some small companies can be exempt from having their statements audited, but they still have to upload them to Qawaem every year. We check which rules apply to your company before we start.
More ways we can help
All services- ZATCA E-InvoicingYour invoice data, VAT treatments and workflows ready for Fatoora integration before your wave date arrives.
- VAT ServicesRegistration assessed against the SAR 375,000 threshold, then every VAT return prepared from reconciled books.
- Zakat ServicesYour Zakat base calculated from year-end figures and the return prepared well inside ZATCA's 120-day window.
- Payroll ServicesMonthly payroll prepared with GOSI contributions, a Mudad wage file and end-of-service provisions that add up.
Talk to us about Qawaem filing
Tell us what you need. Your message goes straight to our accountants, and we aim to reply within one business day.