Catch-Up Bookkeeping & QuickBooks Cleanup
Months or years of missing or messy books brought current, reconciled and ready for your tax preparer.
Catch-Up Bookkeeping overview
Books fall behind for ordinary reasons: a bookkeeper leaves, a founder runs out of evenings, the business grows faster than its records. Then a tax deadline, a loan application or an investor asks for numbers that are not there. Catch-up bookkeeping posts the missing months from bank and card statements and reconciles every account, so the ledger can be trusted again.
Cleanup is a different problem. The transactions are in the file, but they are wrong: balances sitting in Uncategorized Income or Ask My Accountant, an Undeposited Funds account that never clears, duplicated bank feed entries, a reconciliation that no longer matches the statement. We find each problem, correct it with a reclassification or journal entry, and record why.
We begin by reviewing your file and statements and telling you how many months need work and what is missing. We then work from the oldest month forward, reconciling as we go, and hand over clean books with a log of every material adjustment. Your CPA or enrolled agent uses them to prepare and file any late returns.
Prefer to talk it through first? Call +971 54 542 4854 or email info@hof-partners.com.
What a catch-up project delivers
- A clear first review
- A month-by-month view of what's entered, what's missing, and which accounts no longer match the bank.
- Missing months entered
- Transactions recorded from bank, card, and payment app statements matched to receipts where you have them.
- QuickBooks file cleanup
Swipe the table to see every column
Holding accounts cleared, duplicate entries removed, and old opening balances explained, so reports add up. - Every account reconciled
- Each bank, card, and loan account matched to its statement, month by month, for the whole catch-up period.
- Owner money separated
- Money you put in, take out, or spend personally kept out of business expenses and recorded as what it is.
- Change log for your CPA
- A list of every major correction and the reason for it, so your tax preparer can rely on the numbers.
Turn a year of backlog into books your CPA can actually use.
Questions about Catch-Up Bookkeeping
As far back as your bank and card statements go. If any statements are missing, we tell you exactly which ones to download or request from the bank.
Catch-up posts transactions that were never recorded. Cleanup corrects a file where the transactions are recorded but miscategorized, duplicated or unreconciled. Many files need both, so we scope them together after reviewing the file.
No. HOF Partners is not a US CPA firm and does not file with the IRS or any state. We bring the books current, and your CPA or enrolled agent prepares and files the returns. If a foreign-owned LLC has missed Form 5472, raise it with your adviser early: the penalty for not filing is $25,000. See our Form 5472 guide.
No. We clean up the file you have and can move you to QuickBooks Online or Xero afterward. If you use QuickBooks Desktop Pro Plus or Premier Plus, Intuit stopped selling new subscriptions of those editions to US customers in 2024, so a cleanup is a sensible point to plan a move.
If you want us to. Once the books are current we can close them every month, so you do not fall behind again. See monthly bookkeeping.
Tell your CPA straight away. A single-member LLC owned by a non-US person must file Form 5472 for any year with money moving between the LLC and its owner, and the penalty for not filing is $25,000. We rebuild the records of those transfers so your CPA can file. Our Form 5472 guide explains more.
After the first review, you get a written quote with a fixed scope, based on how many months you need work, how many accounts you have, and how messy the file is. Nothing starts until you agree.
More ways we can help
All services- Bookkeeping for CPA FirmsA white-label bookkeeping team that works in your software, follows your checklists and stays invisible to your clients.
- Monthly BookkeepingVirtual bookkeeping that posts, reconciles and closes your books every month, ready for your CPA at year end.
- Ecommerce BookkeepingPayouts broken back into sales, fees, refunds and tax, with inventory costed and sales tracked by state.
- QuickBooks BookkeepingA QuickBooks Online bookkeeper who sets your file up properly and keeps it reconciled every month.
- Sales Tax SupportSales tax nexus tracked state by state and return data prepared from your books, ready for you to file.
- Startup BookkeepingAccrual books for startups and SaaS companies, with deferred revenue, burn and runway ready for investors and your CPA.
Talk to us about catching up your books
Tell us what you need. Your message goes straight to our accountants, and we aim to reply within one business day.