Startup Bookkeeping Services for SaaS Companies
Accrual books for startups and SaaS companies, with deferred revenue, burn and runway ready for investors and your CPA.
Startup Bookkeeping overview
Startup bookkeeping is not small business bookkeeping at a smaller size. Investors expect accrual accounts, SaaS revenue has to be recognized over the subscription rather than when cash arrives, and founders need burn and runway figures they can stand behind. Cash-basis books built only for a tax return answer none of those questions.
We keep the books for venture-backed and bootstrapped startups, including Delaware C corporations run by founders abroad. Subscriptions run through deferred revenue, SAFEs and convertible notes sit correctly on the balance sheet, and development costs are tagged by where the work is done, which matters because Section 174A treats research outside the US differently.
Each month closes with a profit and loss, balance sheet, cash flow and a burn and runway view you can drop into a board update. We keep financing entries in step with your cap table and add the deadlines founders miss, such as the Delaware franchise tax and annual report due March 1, to the close calendar. Your CPA receives clean accrual books at year end.
Prefer to talk it through first? Call +971 54 542 4854 or email info@hof-partners.com.
What your firm hands to us
- Accrual books from day one
- Income and costs recorded when earned and owed, not when cash moves, with prepaid and accrued items tracked.
- Subscription income spread
- Annual and multi-year contracts spread month by month and matched to Stripe or your own billing system.
- Burn and runway every month
- How much cash you spend each month, how many months it will last and where it goes, after every close.
- Funding rounds recorded
- SAFEs, convertible notes and priced rounds recorded in the right place and matched to your cap table.
- Complete 1099 vendor lists
- Engineering pay, contractors and tools tagged by project and location, ready for your CPA's R&D tax work.
- Investor and board packs
- Monthly financials with MRR, churn and other SaaS numbers, built straight from your reconciled books.
Numbers your investors trust, from the first close to the next round.
Questions about Startup Bookkeeping
If you have investors, plan to raise or sell subscriptions, yes. Accrual books show revenue when it is earned and costs when they are incurred, which is what investors, acquirers and auditors expect. We can keep cash and accrual views side by side if your CPA needs both.
Subscription revenue is recognized over the service period under ASC 606, not when the customer pays. We keep a deferred revenue schedule by contract, reconcile it to Stripe, Chargebee or your billing system and post the monthly release. Your CPA or auditor signs off the policy.
For tax years beginning after December 31, 2024, domestic research and software development costs can be deducted in full. Costs of research done outside the US, such as an offshore engineering team, are still amortized over 15 years. We tag the costs in the books; your CPA decides the treatment on the return.
Delaware corporations file an annual report and pay franchise tax by March 1. Delaware LLCs pay an annual tax of $400 by June 1. The Delaware Division of Corporations publishes the current rules, and we put both dates on your calendar.
No. HOF Partners is not a US CPA firm and does not file with the IRS. We prepare the books; your CPA or enrolled agent files. For a foreign-owned single-member LLC, we record every transaction with the owner so Form 5472 starts from complete records.
It depends on how many transactions you have each month, how your billing is set up and whether you need investor packs. You get a written quote after the free consultation, before any work starts.
More ways we can help
All services- Bookkeeping for CPA FirmsA white-label bookkeeping team that works in your software, follows your checklists and stays invisible to your clients.
- Catch-Up BookkeepingMonths or years of missing or messy books brought current, reconciled and ready for your tax preparer.
- Monthly BookkeepingVirtual bookkeeping that posts, reconciles and closes your books every month, ready for your CPA at year end.
- Ecommerce BookkeepingPayouts broken back into sales, fees, refunds and tax, with inventory costed and sales tracked by state.
- QuickBooks BookkeepingA QuickBooks Online bookkeeper who sets your file up properly and keeps it reconciled every month.
- Sales Tax SupportSales tax nexus tracked state by state and return data prepared from your books, ready for you to file.
Talk to us about your startup books
Tell us what you need. Your message goes straight to our accountants, and we aim to reply within one business day.