Outsourced Bookkeeping for CPA Firms
A white-label bookkeeping team that works in your software, follows your checklists and stays invisible to your clients.
Bookkeeping for CPA Firms overview
Most US CPA firms have more write-up and bookkeeping work than staff to do it, and the backlog lands on the same people who prepare returns. Outsourced bookkeeping for CPA firms moves the monthly posting, reconciliations and cleanup to a team that works under your name, so your seniors spend their hours on review, tax and advisory work.
HOF Partners works as a white-label offshore accounting team from Dubai. We log in to QuickBooks Online Accountant, Xero HQ or your client's own file with the access you grant, follow your checklists and close notes, and never contact your clients unless you ask us to. Your firm keeps the engagement letter, the relationship and the sign-off.
We start with a small batch of client files so you can review our work against your standards. Then we agree a monthly calendar, a review queue and how questions reach you, usually as one list waiting at the start of your day. Before tax season we deliver reconciled books, 1099 vendor lists and the schedules your preparers ask for.
Prefer to talk it through first? Call +971 54 542 4854 or email info@hof-partners.com.
What your firm hands to us
- Monthly client bookkeeping
- Transactions sorted, bank rules kept up to date, and every account reconciled for each client on your calendar.
- Review-ready month-end packs
- Reconciliation reports, open items, and journal entries with support, laid out so your reviewer can clear them fast.
- Catch-up and cleanup files
- Months or years of missing or messy client books brought up to date before you start preparing the return.
- Tax-season schedules ready
- Fixed asset, loan, and equity schedules and trial balances, grouped the way your preparers like to work.
- Complete 1099 vendor lists
- Vendors paid $2,000 or more for services flagged all year, with W-9 forms tracked, so 1099-NEC work starts complete.
- Sales tax data by state
- Client sales tracked by state against each threshold, with sales tax return figures prepared for your team to file.
Take on more clients this tax season without adding a single hire.
Questions about Bookkeeping for CPA Firms
Bookkeeping done by an outside team under your firm's name. We work in your clients' files and under your procedures, your firm reviews the work, and your clients see your firm, not ours.
No. HOF Partners is an accounting firm in Dubai, not a US CPA firm, and we do not hold CPA or enrolled agent credentials. We prepare books and workpapers; your firm reviews, signs and files every return.
If your firm shares tax return information with anyone located outside the US, Treasury Regulation section 301.7216-2(c)(2) requires the client's signed consent first, and Rev. Proc. 2013-14 sets the wording for 1040-series clients. Bookkeeping rarely needs Social Security numbers, so we agree with you which data we see and keep the rest masked. Your firm decides when consent applies.
QuickBooks Online and Xero, through QuickBooks Online Accountant or Xero HQ, plus the receipt, bill-pay and payroll apps connected to them. For clients still on QuickBooks Desktop, we work through the hosted or remote access your firm provides.
Dubai is eight hours ahead of New York in summer and nine in winter. We work while your office is closed, so reconciled files and one list of questions are waiting when your day starts, and calls are booked in your morning.
With a few client files of different sizes. You review our work against your standards, we adjust to your notes, and then we agree volumes and a monthly calendar. Every engagement is quoted in writing after a free consultation.
We price per client file, based on how many transactions each client has and how often the books close. You get a written quote after the free consultation, so you can set your own client fee with a clear margin.
More ways we can help
All services- Catch-Up BookkeepingMonths or years of missing or messy books brought current, reconciled and ready for your tax preparer.
- Monthly BookkeepingVirtual bookkeeping that posts, reconciles and closes your books every month, ready for your CPA at year end.
- Ecommerce BookkeepingPayouts broken back into sales, fees, refunds and tax, with inventory costed and sales tracked by state.
- QuickBooks BookkeepingA QuickBooks Online bookkeeper who sets your file up properly and keeps it reconciled every month.
- Sales Tax SupportSales tax nexus tracked state by state and return data prepared from your books, ready for you to file.
- Startup BookkeepingAccrual books for startups and SaaS companies, with deferred revenue, burn and runway ready for investors and your CPA.
Talk to us about white-label bookkeeping
Tell us what you need. Your message goes straight to our accountants, and we aim to reply within one business day.